Then you attach the encrypted file to your Gmail message (as shown below). DOCx you’ve saved from a Google Doc), and then encrypt it. You access a website, select a file on your Chromebook (e.g. This works in a similar way to PTE and FourmiLab. One web-based tool you can use includes. If you want to protect these files in transit via email to external parties, how can you do that? How do you encrypt them so that only the recipient, to whom you’ve provided the password, will be able to see them? G Suite for Education provides for several via the SAVE AS option. This could include DOCx, PNGs, JPGs, PDFs, PPTx, and many other formats. John’s original question focused on files exported from G Suite. The main benefit of these tools is that they are free, no cost options. That is, you can choose to encrypt the text in a Google Doc, but you will have to copy and paste the content in and out of a Google Doc. What’s more, you can use these within Google Docs, too. Save either tool to the Chromebook for local use, even when not online. Your organization should standardize on either PTE or FourmiLab’s solution. This latter tool provides a streamlined view (shown below) without documentation. See the online tutorial.Īn alternative text encryption tool you can use is FourmiLab’s browser tool. The app is Secret Space Encryptor for Android (shown below) via the Google Play Store. A decrypted text will appear in the Unencrypted Text area (green bordered).įor Chromebooks that can run Android apps, you might want to get the app. Write or paste an encrypted text into the Encrypted Text area (red bordered).Ĥ. Copy the encrypted text and use it however/wherever you want.Ģ. An encrypted text will appear in the Encrypted Text area (red bordered).ĥ. Write or paste a text into the Unencrypted Text area (green bordered).Ĥ. The interface works in an simple way and safeguards the content with encrypted text. It is a browser-based tool that makes it easy to encrypt an email’s message text. One solution to explore is Paranoia Works Text Encryption Tool PTE). If you need a solution to protect email content, the actual body of the message, use one of the following. Do I need to protect the file attachment?.Do I need to protect the content of the email itself?.How do you safeguard sensitive information in a G Suite EDU environment? How do you add password protection to a file and send it via email in Chrome OS? To organize solutions, you first have to ask yourself a few questions: American companies must comply, even if enforcement in the United States remains unclear. GDPR went into effect on (source: video). This means that it affects Americans, as well as EU citizens. While focused on data belonging to European Union citizens, it has wider effects since GDPR applies to all companies across the world. It applies to all companies who collect, store, and process any data. GDPR (General Data Protection Regulation) is a new legislation. Before we go into possible solutions, let’s review what GDPR is. For schools and organizations in Europe, John points out GDPR is a concern. This means you have to find web-based solutions to share files and encrypt. In organizations with Chromebooks only, how do you encrypt files? On a Chromebook, you can’t run traditional programs available on Windows or Mac. Ready to take a closer look at the problem and possible solutions? The Problem How do you add a password to exported files, like DOCx or PDF, that get sent via email?” In this blog entry, we’ll explore several no-cost (free) options for protecting file attachments. But we’ve moved to a Chromebooks-only environment. The files will go outside their organization,” says John M., a Google Certified Trainer*. They only wish to send password protected files.
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